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What paperwork do I need as a truck dispatcher?
A written agreement with each carrier, a W-9 from each carrier, a copy of each carrier's authority and insurance certificate, an authorization letter if brokers ask, a carrier packet for brokers, and a simple invoice for your fee.
Forum threads from new dispatchers repeat the same list. The sources disagree about how much of the carrier's documents a dispatcher should hold; keep only what you need.
A load log and a check-call log are not required by law, but they make weekly invoices and disputes easier.
Example folder per carrier. Signed agreement, W-9, authority letter, insurance certificate, factoring notice of assignment (if any), authorization letter, load log, fee invoices.
General information, not legal advice. Rules change. Check the sources and talk to a transportation lawyer before you sign or start.
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Last reviewed Thu, Nov 12, 2026 · Where our data comes from